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Macro Systems Blog

Macro Systems has been serving the Metro Washington, DC area since 1997, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses.

How to Make and Edit a PDF File

How to Make and Edit a PDF File

PDF (Portable Document Format) is a type of file that business professionals are all too familiar with. While most are aware of and appreciative of this file type, they likely are not aware of some of the more fun and useful features afforded to them. Listed below are what PDFs are capable of, including how to make and edit them.

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Could Innovation be Hurting Your Business?

Could Innovation be Hurting Your Business?

Technology is becoming a standard tool utilized by nearly every business. Learning how to adjust and do things better allows any organization to maximize productivity. In doing so, it creates the environment needed to become a more successful business. But, can innovation actually be a productivity killer? Listed below is a look at how innovating may not always be the best way to get your business to go where you want it to go.

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Instructions for Making Templates for Google Docs

Instructions for Making Templates for Google Docs

Templates are a convenient feature that popular word processing platforms, like Google Docs, offer to help users create specific types of documents. While there are plenty of prebuilt templates available, there’s always the possibility that you have a need that isn’t filled by one of them.

In these cases, you always have the option to build your own. Let’s go over how, and discuss some of the elements and options that your custom Google Docs templates can support.

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Why A Lot of Businesses are Sticking with Remote Work

Why A Lot of Businesses are Sticking with Remote Work

Do you remember a FEW years back when remote work went from being a privilege to the norm? It’s been a while since then, but many businesses have adopted hybrid or full remote operations, and as such, they are able to retain a semblance of normalcy even without the return of in-office work.

Some businesses have managed to get back to the state they were in prior to the pandemic, but there is a reason why a lot of businesses are not pushing the issue. Listed below are some of them, and why forcing the issue with your employees is not necessarily a good idea.

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Four Issues with Remote Work

Four Issues with Remote Work

Remote work provides numerous benefits for both your employees and your business, as long as you can overcome the challenges associated with implementing it. One of those challenges is productivity, something which employees might struggle with while working remotely. Listed below are four ways your average remote employee might be challenged by their remote work in terms of productivity.

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Explaining RTO and RPO and Why They're Critical to Your Business

Explaining RTO and RPO and Why They're Critical to Your Business

Your business’ backup and disaster recovery preparations are an imperative part of your continued success as an organization, specifically, how they are measured by two key metrics: your recovery time objective (RTO) and your recovery point objective (RPO).

That being said, it’s critical that you are able to determine what your organization can support in terms of your recovery time and recovery point objectives… but how does one do that?

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Tips to More Effectively Manage Your Time

Tips to More Effectively Manage Your Time

Effective time management is imperative for productivity and achieving your goals. Alas, it’s not always easy to be efficient. Listed below are three useful tips to enhance your own professional efficiency.

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Five Controversial Uses of Technology

Five Controversial Uses of Technology

Modern businesses grapple with a myriad of ethical challenges, necessitating responsible decision-making to keep the data they store secure. Some decisions that are made straddle the ethical line of right and wrong. Listed below is a look at five uses of technology that are controversial.

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How Technology can Enhance Productivity

How Technology can Enhance Productivity

Technology plays a vital role in the operations of most businesses, but its primary function is to empower and support the workforce. Many employees have specific expectations when it comes to the technology provided by their organizations. Failure to meet these expectations can drive them to seek employment elsewhere. Listed below are five ways technology bolsters your employees' productivity.

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AI Solutions that Microsoft Offers

AI Solutions that Microsoft Offers

Artificial intelligence, or AI, is quite controversial at the moment, but there can be no denying that it will play an imperative part in the business world in the years to come. In fact, many organizations are seeking to expand their AI offerings and capabilities, including notable companies like Microsoft. Listed below are some of the solutions Microsoft is offering businesses in terms of AI.

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A Digital Detox could be Beneficial for You and Your Team

A Digital Detox could be Beneficial for You and Your Team

Chances are, your and your employees’ lives are fully permeated with technology, from the very start of the day to the moment you close your eyes to sleep in the evening. That’s just how the world works these days, but there is evidence that this permeation of tech can have some adverse effects on us all. That’s why, as odd as it may sound coming from an IT provider, you may want to occasionally take a moment to step away from technology.

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Technologies That Your Sales Team Can Utilize

Technologies That Your Sales Team Can Utilize

Modern technology can be utilized to help optimize and elevate just about any of your business’ processes, including your sales processes. Listed below are a few examples of how your sales team could (and really should) be using tech to their advantage.

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Tips to Avoid Common Collaboration Mistakes

Tips to Avoid Common Collaboration Mistakes

How does your organization handle communication? Does it struggle to properly use its technology and collaboration tools? If so, we have some tips that can help you avoid the most common collaboration mistakes, especially those related to data security. Read on to learn how you can ensure you’re not putting your data at risk needlessly with inappropriate collaboration security mistakes.

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Copilot Incorporates AI to Microsoft 365

Copilot Incorporates AI to Microsoft 365

AI is everywhere, and it is becoming a huge benefit for growing small businesses. Alas, a lot of business decision-makers don’t know where to start. Most AI for businesses is used inside applications you use daily. Microsoft has dedicated itself to improving its products with the use of AI. One of their ventures is to add AI to their Microsoft 365 productivity suite and so they have introduced Copilot, their effort to do just that.

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Why Employee Satisfaction is Imperative

Why Employee Satisfaction is Imperative

When you consider your business’ investments, you probably think about things such as the hardware your team uses and the software this hardware supports. You might think about the furniture you’ve purchased to outfit your office. On the other hand, one often overlooked but critical element that needs some level of investment is your employee satisfaction.

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How to Develop Better Habits

How to Develop Better Habits

Productivity is always a key focus for a business today, which makes any effort to improve it a welcome one. We wanted to take a moment and introduce you to a simple concept to make it easier to develop productive habits: habit stacking.

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The Five Levels of Delegation

The Five Levels of Delegation

As the boss, you’re in a position to offload many of your business’ responsibilities to your employees. That’s more or less why you have employees in the first place. That being said, there’s more than one way that you can delegate tasks, depending on your personal style of management and the work style of each of your employees.

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How to Beat Procrastination in the Long Term

How to Beat Procrastination in the Long Term

Over the past several weeks, we’ve been discussing procrastination as a concept and how it tends to manifest. To wrap up our discussion, we wanted to share a few ways that you might be able to greatly reduce your and your team’s tendencies to procrastinate so that more can be accomplished.

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How to Beat Procrastination in the Short-Term

How to Beat Procrastination in the Short-Term

We’ve been examining the concept of procrastination in recent weeks - why we do it and how it often manifests itself in business processes. For our final few parts, we’ll be focusing on how you can stop procrastinating by utilizing both quicker, short-term tactics and long-term, sustained changes. Listed below are some short-term tactics.

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Other People Are Vital to Your Organization's Success

Other People Are Vital to Your Organization's Success

Business is filled with all types of relationships, and some of them are very challenging. Consider for a minute how challenging some of the interactions you have with customers are; or some of the vendor conversations that happen; or some of the give-and-take you get from your employees. Sometimes it is hard to believe that without these people, your business would be a complete flop. Listed below is a break down of how sometimes the relationships you forge in business are the key to things breaking your business’ way.

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