The Advantages of Utilizing Email Encryption

The importance of encryption in today’s business environment cannot be stressed enough, especially if you are trying to protect your email communications. The definition of encryption as well as the advantages of utilizing it for your business’ communications solutions is listed below. 

What exactly does Encryption mean?
Encryption means that your data is scrambled in a way that hides it from just anyone viewing it. What this means for email, in other words, is that only the intended recipient can decrypt it, stopping those who might try to intercept it from being able to read it. For business email, this is especially helpful.

Security
Security is the most significant reason to use encryption because it’s such an efficient way to conceal data from prying eyes. Many businesses utilize private or sensitive data, making it extremely imperative that it’s not exposed while in transit. In contrast to the way that hackers used to go about their business (breaking into networks and stealing data), many have chosen instead to merely take a peek at the data while it’s transitioning from point A to point B. Encryption means they can’t do this anymore… well, they can, but they won’t see anything worth stealing due to the encryption scrambling the data.

Compliance
If your industry is one that must comply with regulations involving data privacy, you might have to use encryption; there could be large fines for not doing so. One of the best examples is the Health Insurance Portability and Accountability Act, or HIPAA. HIPAA states that health information and records absolutely cannot be shared without the patient’s consent, meaning that if a hacker were to steal this information, the company responsible for storing it would be in direct violation. If you use encryption to ensure this doesn’t happen, you can protect your business from liability for this and your users from having their personal information stolen.

Efficiency
If you take the proper measures to protect your email systems, then you’ll make the entire process easier as a whole. If you take the time to install systems that automatically encrypt your email, then that means you won’t have to manually do it.

Macro Systems can help you secure the best email solution. To learn more, reach out to us at 703-359-9211.