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Macro Systems Blog

Macro Systems has been serving the Metro Washington, DC area since 1997, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses.

Explaining Compressed Files and How to Utilize Them

Explaining Compressed Files and How to Utilize Them

A compressed file (also known as a zip file) is a convenient way to accomplish various tasks, although many people may not know what they are or do. Let's fix that; listed below is what a compressed file is and how to make one.

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Tips to Increase Productivity

Tips to Increase Productivity

Productivity is extremely imperative for your business' ability to generate revenue and maintain consistent performance. Interestingly, many businesses face similar productivity challenges over time. What can small and medium-sized businesses (SMBs) do to enhance productivity when it starts to decline? Listed below are some strategies to keep productivity high. 

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How to Limit Cybersecurity Sprawl

How to Limit Cybersecurity Sprawl

We obviously won’t tell you to cut down on your cybersecurity. However, it can be easy to overinvest and overreach if you aren’t careful about what you’re implementing. This phenomenon is known as cybersecurity sprawl, and if not prevented, it can easily have serious consequences for your business. Listed below is how to avoid this sprawl.

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How to Dock your Laptop while Keeping it Closed

How to Dock your Laptop while Keeping it Closed

The laptop is an excellent piece of office equipment because of its portability and its power to meet the needs of most of today’s workforce. However, when in the office, many prefer the much larger screens that are more typical of the traditional desktop. Let’s talk about how you can get the best of both worlds by plugging your laptop into a set of peripherals and using it while it's closed—effectively turning it into a PC’s tower.

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Explaining Smart Chips

Explaining Smart Chips

Last week we shared a blog referencing “smart chips” that could help augment a Google Doc. Listed below is a deeper dive into the topic of smart chips so you could apply them to your own Google Docs and Sheets.

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Instructions for Making Templates for Google Docs

Instructions for Making Templates for Google Docs

Templates are a convenient feature that popular word processing platforms, like Google Docs, offer to help users create specific types of documents. While there are plenty of prebuilt templates available, there’s always the possibility that you have a need that isn’t filled by one of them.

In these cases, you always have the option to build your own. Let’s go over how, and discuss some of the elements and options that your custom Google Docs templates can support.

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3 Helpful PowerPoint 365 Functions

3 Helpful PowerPoint 365 Functions

You know that a software has made its mark when its name becomes synonymous with the type of software it is. For example: PowerPoint.

This element of Microsoft 365 is well-known enough to often be used as a catch-all phrase for any presentation software. Listed below are some of the lesser-known cool features and functions that PowerPoint provides. 

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A Digital Detox could be Beneficial for You and Your Team

A Digital Detox could be Beneficial for You and Your Team

Chances are, your and your employees’ lives are fully permeated with technology, from the very start of the day to the moment you close your eyes to sleep in the evening. That’s just how the world works these days, but there is evidence that this permeation of tech can have some adverse effects on us all. That’s why, as odd as it may sound coming from an IT provider, you may want to occasionally take a moment to step away from technology.

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A Look at Consumer Reports’ Scam Prevention Advice

A Look at Consumer Reports’ Scam Prevention Advice

Scams are everywhere in our highly digitized world, which makes it especially imperative that everyone is prepared to deal with them—both personally and professionally. The publication Consumer Reports’ cover feature for its August 2023 edition is dedicated to exactly this goal: helping its readers avoid the various scams and threats out there. Listed below is some of the advice shared in the article, and compare it to the best practices we recommend.

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Strategies to Get People to Listen to You Better

Strategies to Get People to Listen to You Better

It’s critical that you are able to communicate with the people you work for, with, and over; a large part of this is ensuring that your points are heard. Listed below are a few strategies and techniques that can help you ensure that those around you are apt to listen to what you have to say.

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How to Develop Better Habits

How to Develop Better Habits

Productivity is always a key focus for a business today, which makes any effort to improve it a welcome one. We wanted to take a moment and introduce you to a simple concept to make it easier to develop productive habits: habit stacking.

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Recommended Stretches for Workers at the Office

Recommended Stretches for Workers at the Office

We tend to focus most of our attention on how to maintain your organization's technology over time. This only makes sense—we are a managed service provider, after all—but that being said, your IT is not the only element that needs to be properly taken care of. It is just as imperative that you and your team members are physically able to focus on work…something a desk job doesn’t always help.

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How to Copy Excel Spreadsheets

How to Copy Excel Spreadsheets

If you have ever invested time into an Excel spreadsheet, then you know how irritating it is to move all that data to a different sheet. Fortunately, you can easily and accurately copy this data using a simple technique. How you can do it is listed below.

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How to Make Your Office a Healthier Environment

How to Make Your Office a Healthier Environment

The past few years have made many people understandably nervous about their health and spending extended amounts of time around other people—which can make coming into the office a very, very stressful experience for some. How can you make your office a healthier place so your team can feel a little more protected as they work?

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Percussive Maintenance is Not a Good Strategy

Percussive Maintenance is Not a Good Strategy

We’re all familiar with the old, cliched joke where someone needs to give their technology a good whack in order for it to work right—and by some miracle, it works. The thing is, it isn’t a miracle, and can sometimes be effective. However, this is not a strategy that we would recommend.

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Tips to Minimize the Risk of Overworking

Tips to Minimize the Risk of Overworking

Remote work has become a significant part of today's business operations for many companies, but there is also a difficulty that frequently comes into play with remote work: the phenomenon of overwork. Listed below are some tips to help reduce the risk of overwork as people continue remote work.

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How to Reduce Employee Burnout

How to Reduce Employee Burnout

Workplace burnout is a serious problem that can have far-reaching effects in your business. Thus, it is imperative that you can identify when one of your team members is starting to feel it, and know what you can do to help reduce it. Listed below are factors that can lead to burnout, as well as a few ways to remediate it.

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What You Need to Know About Scaling Your Wi-Fi Network

What You Need to Know About Scaling Your Wi-Fi Network

Most of today's businesses rely on wireless internet connectivity in their day-to-day processes. Naturally, this means that their potential productivity is tied to the quality of their internet and its capability to serve the entire workforce. As a business grows it becomes more critical that its Wi-Fi setup can support it. Listed below is the process of properly scaling your network to your needs.

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What Your Business Should Know About the Collaboration Platform Discord

What Your Business Should Know About the Collaboration Platform Discord

While it isn’t officially a business solution, the collaboration platform Discord has seen some popularity as a means of facilitating a business’ internal communications. Listed below are some tips to enhance your use of the platform, in case you are part of a company that does so. 

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11 Ways to Ensure Your Team is on Their Guard Against Cyberattacks

11 Ways to Ensure Your Team is on Their Guard Against Cyberattacks

Unfortunately, there is no single tool that allows you to avoid any and all cybersecurity issues for your business. On the other hand, there is one way to help make most threats far less likely to be successful: building up your organization's internal security awareness amongst your employees and team members. Listed below are eleven ways that you can help ensure your business is properly protected, simply by encouraging your employees to take a more active role in guarding it.

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