Four Tips for You and Your Team to Better Protect Your Business

Technology is woven into almost everything we do, from collaborating on projects to connecting with clients. Making sure we handle this technology correctly is critical for the efficiency and security of your entire business. In this month’s newsletter, we just wanted to go through a couple of actions that can help any professional enhance their technology.

Here are four foundational tech tips every employee should integrate into their workday:

Secure Your Digital Keys 

Your passwords are the keys to your digital kingdom, and the company's. Weak or reused passwords are like leaving the front door unlocked. Best practice dictates using strong, unique passwords for every single work-related account. A great way to manage this is with a reputable password manager—these tools create and securely store complex passwords, meaning you only need to remember one master key. It’s a simple step with a huge security payoff.

Stay Alert for Digital Deception 

Phishing attempts—where scammers try to trick you into giving up information via email, text, or even phone calls—are incredibly common and only growing more sophisticated. Always approach unsolicited requests for sensitive data or urgent actions with caution. Look closely at sender details, check for grammatical errors, and hover over links to see the actual destination URL. If a message feels off or demands information that seems like it shouldn’t, verify the message. Remember that legitimate organizations rarely ask for sensitive details via email.

Keep Software Current and Approved

Those software update prompts are imperative. They often contain crucial security patches that fix vulnerabilities hackers actively look for. Running outdated software significantly increases risk. Ensure your operating system, browser, and work applications are kept up-to-date. Equally important is using only company-vetted and approved software. Downloading unauthorized applications—often known by the moniker shadow IT—can introduce malware, create compatibility nightmares, or violate company policy.

Handle Information with Care

Every employee handles company data, whether customer information, internal reports, or project files. Treating this data responsibly is paramount. Familiarize yourself with your company's policies on storing data securely, sharing information, and properly disposing of data you no longer need. Good data hygiene protects clients, prevents costly breaches, and demonstrates professionalism and trustworthiness.

At Macro Systems, we believe robust, proactive IT support is the cornerstone of a secure and efficient modern business. We provide comprehensive technology management and cybersecurity services tailored to the needs of businesses like yours.

If you want to learn more about how to best serve your business, check out our blog.